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PAC executive

Each year, the PAC elects an executive team of parents or guardians to represent the interests of its members. 

Meet the 2023-24 PAC executive:
 

President: Mandy Pretty
Vice-President: Chloe Henry
Treasurer: Dionne Martyn
Secretary: Shannon Sakakibara

District PAC Representative: Sheridan Pimson
Communications: Adrienne Alexandra & Lisa Wright 
Fundraising Coordinators: Chelsea Haines & Jenny Smith 

Events Coordinator: Brittany Wright 
Members at Large: Jordan Badke, Brianna Kerr, Liz Laursen, & Sam Nagel

Beairsto PAC - What are the Roles?

A. President

(a) speak on behalf of the Council 

(b) consult with Council members 

(c) preside at membership and executive meetings 

(d) ensure that an agenda is prepared 

(e) appoint committees where authorized by the membership or executive 

(f)  ensure that Council activities are aimed at achieving the purposes set out in the constitution 

(g) meet regularly with the Principal to maintain communication between the staff and the Council 

(h) be a signing officer 

(i)  submit an annual report

B. Vice-President

(a) support the president 

(b) assume the duties of the president in the president’s absence or upon request 

(c) assist the president in the performance of his or her duties 

(d) accept extra duties as required 

(e) be a signing officer 

(f)  submit an annual report

C. Secretary

(a) ensure that members are notified of meetings

(b) record and file minutes of all meetings 

(c) keep an accurate copy of the constitution and bylaws, and make copies available to members upon request 

(d) prepare and maintain other documentation as requested by the

  membership or executive 

(e) issue and receive written and/or electronic correspondence on behalf of the Council, including monthly newsletters 

(f) ensure safekeeping of all records of the Council

D. Treasurer

(a) be a signing officer 

(b) ensure all funds of the Council are properly accounted for 

(c) disburse funds as authorized by the membership or executive 

(d) ensure that proper financial records and books of account are maintained 

(e) report on all receipts and disbursements at general and executive meetings 

(f) make financial records and books of account available to members upon request 

(g) have the financial records and books of account ready for inspection or audit annually 

(h) with the assistance of the executive, draft an annual budget 

(i) ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence 

(j) submit an annual financial statement at the annual general meeting

E. Event Coordinators

(a) prepare and submit an annual event proposal to members

(b) coordinate non fundraising event activities

(c) keep a record of expenditures 

(d) submit an annual event coordinator report at general meeting

F. Fundraising Coordinators

(a) prepare and submit an annual fundraising event proposal to members

(b) coordinate fundraising activity events

(c) keep a record of expenditures and income

(d) coordinate payments and deposits with the treasurer in regards to fundraising events

(e) submit an annual fundraising coordinator report at the general meeting

G. Social Media and Communications Representatives

(a) prepare and distribute news and updates to the BPAC newsletters, bulletins, and approved social media platforms for informational purposes 
(b) arrange guest speakers and workshops that are of interest to parents 

(c) distribute DPAC news and updates to all informational platforms for parents' knowledge 
(d) design and print flyers, posters and other marketing items for BPAC events

H. DPAC Representative

(a) attend all DPAC meetings and represent, speak, and vote on behalf of the Council 

(b) maintain current registration of the Council 

(c) report regularly to the membership and executive on all matters relating to the DPAC 

(d) seek and give input to the DPAC on behalf of the Council 

(e) receive, circulate, and post DPAC newsletters, brochures, and announcements 

(f)  receive and act on all other communications from the DPAC 

(g) liaise with other parents and DPAC representatives 

(h) submit an annual report

 I. Members at Large

(a) sit on as a committee lead for fundraising and event coordinators for events put on by BPAC during the current school year

(b) will be responsible for putting together a subcommittee for each event put on by the event coordinators and fundraising coordinators throughout the year

(c) attend BPAC executive and general meetings as required

(d) will submit a record of event plans, including financial account, activities and volunteer requirements for BPAC event binder

J. Immediate Past President

(a) help make smooth transition between presidents 

(b) act as a consult for the president

(c) chair the nominating committee

(d) Is a non voting executive member

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